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Purpose:

To pay invoices and/or reimburse expenses associated with Travel

 

Responsibilities of Person Receiving the Invoice/Receipt:

To verify invoices/receipts are in compliance, please see Local Travel Rules.

 

Procedures to Request Payment/Reimbursement

  • Verify requests for payment/reimbursement associated with Travel are appropriate (See VP5 Checklist)
  • Send the invoice/receipt with the RTA as a PDF to payments.bservices@cns.utexas.edu
    • If entertainment expense was incurred during travel, please also include the OOEF
    • If the entertainment expense was part of a contract/AIS/APS, please also include the executed contracts
  • Subject Line should follow the following nomenclature:
    • Purpose – Vendor – Description – Date (Service Date)
    • EX: Travel – Evans – San Diego Recruiting Trip – 9/15/16

 

For additional receipts requirement, please see Handbook of Business Procedures 11.5.4

If you are processing a VP5 for foreign travel on state funds, see here.

For late travel reimbursement that is over 60 days, see here.

 


                                                                                                                                         Last Updated: 11 April 2017