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PROCEDURES

 

  • Completely fill out Payee Information Form (PIF) 
    • Once complete, submit the PIF and a copy of the photo ID or social security card to CNS Business Services [bservices@cns.utexas.edu] for processing
      • Subject Line of the email  must have the Document ID in the subject – for approval
      • Ex: PIF – For Approval
    • Business Services upon review and approval will notify creator. If the voucher is returned, please resubmit the updated PDF again to bservices@cns.utexas.edu for approval. Please reply to the original email chain, reattach the updated PDF of all the appropriate documentation, and change the Subject Line to begin with Resubmission.
      • For example: Resubmission PIF – For Approval
    • Creator(s) will then send original documentation to Accounts Payable for final approval
    • For RUSH or Emergency situations for the Office Of Accounting, please refer to the following processing procedures:
      • Refer to askUS for instructions on how to rush an Independent Contractor payment.
      • Refer to askUS for instructions on how to rush a payment document for other vendors or employees, or call Accounts Payable and Travel Services at 512-471-1816.

    For additional reference, see PIF Checklist

     


                                                                                                                                             Last Updated: 11 April 2017