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Due to Internal Revenue Service (IRS) regulations and the Safe Harbor rules, expenses older than 60 days require a written explanation of the reasons for the lateness. These late reimbursement requests will also require additional levels of approval and may even run the risk of being disallowed entirely or reported as taxable income to the payee.  



CNS's current policy is NO EXCEPTIONS will be approved.



* If there are extenuating circumstances, and you wish to request an exception to this reimbursement policy you must obtain the approval of the requestor's manager (identified in Workday), the department's business officer, and the department's chair or director. Once these three approvals are obtained, please submit the request with the written explanation as to the reason for lateness and the receipts via DocuSign to the signing group CNS Financials and Chief Business Officer Ricardo Medina. You will be notified of the decision regarding your request via e-mail.  




                                                                                                                                  Last Updated: 08 December 2022